Introduction to Teams Live Events (Microsoft): https://support.microsoft.com/en-us/office/get-started-with-microsoft-teams-live-events-d077fec2-a058-483e-9ab5-1494afda578a
Producer Best Practices
- Request event organizers to provide contact lists with email and phone numbers
- Request event organizers to provide a program listing/agenda with the times and presenters’ names and specific files or links of media to be broadcast
For Non-FSU Presenters:
- A Non-FSU presenter must be added to any FSU TEAM that the producer or event organizer has owner privileges. This step ensures the non-FSU presenter has been added to the Azure Directory in Office 365 giving them permission to sign into the Teams live event. https://support.microsoft.com/en-us/office/add-guests-to-a-team-in-teams-fccb4fa6-f864-4508-bdde-256e7384a14f
- An invitation to be a presenter is sent. It must be accepted (“Yes” at top of email) by the external presenter
- All presenters (External or FSU) must use a PC or Mac and the Desktop Teams Application to show their camera and have full presenter privileges (no Chromebook, tablet, phone, Web version on a computer, etc.)
- If needed, the Desktop Teams App can be downloaded at: https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/download-app Select “Download for Desktop”
- For Non-FSU presenters – make sure you set up using the same email your invitation was sent to or ask that an invitation be sent to the email you are already using with teams if applicable
After the above list is complete, set up a test run to make sure the external participants can log in and be seen and heard. Multiple test runs may be necessary to ensure all external presenters are ok.
Moderators:
- Audience members can click the Q&A and submit questions
- The Q&A icon in the producer/presenter view has three tabs: New, Published and Dismiss
- New are the questions submitted by the audience
- Moderators click publish for the audience to see the question or dismiss to remove the question so as not to show the audience
Sharing Music or Video
- Click on Share icon
- Click on Use Computer Audio (Windows only Macs do not have this option)
- Click on File/Video