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Introduction to Teams Live Events (Microsoft):
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Producer Best Practices
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- Request event
- event organizers to
- to provide contact lists with email and phone numbers
- Request event
- event organizers to
- to provide a program listing/agenda with
- with the times and presenters’ names and
- and specific files or links of media to be broadcast
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- Schedule the event and ensure the Q&A toggle is chosen.
- After invitation to presenters/producers and speakers is sent, copy and paste the Attendee link into its own email blast for participants.
- Create a Card/Presentation with the Event Title and Photos and Bios of Presenters to Use at the Beginning of the Session when participants arrive.
Sharing Music or Video During Event
- Click on Share icon
- Click on Use Computer Audio (Windows only, Macs do not have this option)
- Click on File/Video
For Non-FSU Presenters:
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- A Non
- A Non-FSU presenter must
- presenter must be added to any FSU
- any FSU TEAM that the producer or event organizer has owner privileges. This step ensures
- This step ensures the non-FSU presenter has been added to the Azure Directory in Office 365 giving
- 0365 giving them permission to sign into the Teams live event.
- https://support.microsoft.com/en-us/office/add-guests-to-a-team-in-teams-fccb4fa6-f864-4508-bdde-256e7384a14f Here is a video of a Guest being added to a Microsoft Team (you can make up a Team for this):
- Video of adding a guest to the Virtual Meetings Team (can be a team you create, etc.) https://web.microsoftstream.com/video/2b7eab6c-7524-44d9-815a-e4b0e4e2e25c
- The presenter will receive an invitation to join the FSU TEAM. This may require the presenter to create a Microsoft 0365 account to complete the process*
- Presenters who already are a member of another organizations’ Microsoft team may need to toggle inside their TEAM to access the FSU TEAM to participate.
- An invitation to be a presenter is sent. It must
- must be accepted (“Yes” at top of email) by
- by the external presenter
- All presenters (External or FSU)
- must use a PC or Mac and the Desktop
- Desktop Teams Application to
- to show their camera and have full presenter privileges ( no
- no Chromebook, tablet, phone, Web
- Web version on a computer, etc
- etc.)
- · If needed, the
- the Desktop Teams App can be downloaded at:
- https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/download-app
- Select “Download for Desktop”
- For Non-FSU presenters – make sure you set up using the same email your invitation was sent to
- or ask that an invitation be sent to the email you are already using with
- with teams if applicable
After the above list is complete, set up a test run to make sure
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the external participants can log in and be seen and heard.
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Multiple test runs may be necessary to ensure all external presenters
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are ok.
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Moderators:
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- Audience members can click the Q&A and submit questions The
- The Q&A icon
- icon in the producer/presenter view
- view has three tabs: New, Published and Dismiss
- New are the questions submitted by the audience
- Moderators click publish for the audience to see the question or dismiss to remove the question so as not to
- to show the audience
Sharing Music or Video
- Click on Share icon
- Click on Use Computer Audio (Windows only Macs do not have this option) Click on File/Video
- Messages/chat icon is visible for conversations between producers, speakers and moderators. This is not visible to the audience and a great way to handle issues without using your mic.
Presenters:
- Submit your presentation files to the producer as soon as possible. MP4 files for better video quality are preferred, but links to YouTube can also be acceptable.
- The producer may choose to mute your mic until your time to speak. You are the only one who can unmute yourself.